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User assistance for content authors |
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Item management features
Web Content Manager includes a range of features that help you manage the web content items that are used in your system.
- Web content folders
You use folders to group sets of web content item types into logical groupings. - Locked and draft items
As you collaborate with other users, you might encounter items that are locked because they are being edited by another user or because a draft item has been created. - How to manage versions of items
You can configure your system to either automatically save a version of an item each time it is published, or allow users to select when to save a version of an item. You can restore items individually, or choose to restore a set of items within a library that either have the same label or were versioned at, or before, a specified date and time. - How to delete items
You cannot always immediately delete items. Sometimes you need to take steps to prepare an item for deletion. - Viewing references
You can view and manage all of the links between items by viewing references. - Managing references
When you delete items that are referenced by other items, you need to resolve any references that are broken by deleting the item. A dialog opens listing the items that cannot be deleted. - How to manage authoring templates
From time to time, you might need to reapply or change the authoring templates that are assigned to a set of items. - How to manage a taxonomy
From time to time, you need to edit the structure of a taxonomy. - How to move, copy, or link items
From time to time, you need to move, copy, or link items. - How to work with draft items
Creating a draft of an item allows users to work on changes to that item without changing the published version of the item. Draft items can either be stand-alone items, or form part of a workflow. When the changes are completed, you can choose to either publish the item, or discard the changes by canceling the draft. You can create multiple drafts of a single item. - How to manage expired items
Expired items are items that were published but then removed from the live website. Only items that use a workflow can be expired. - How to manage published items
Items are not visible on a website until they are published. When published, an item can be expired, or returned to a draft state. - Removing and adding workflows
The process of adding and removing workflows on items is determined by the type of item that is being edited, and your level of access. - Restoring an item
Previous versions of items can be stored and then restored later if required. - Editing user profiles
You can add profile information to users. User profiles can be used as search parameters in menus. - Batch-editing access controls
An administrator can apply access control settings for multiple items.
Parent topic: Managing content with the authoring portlet
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Wednesday, January 13, 2016 10:15am EST
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